Privacy Policy

Last updated: January 1, 2025

1. Introduction

Cipher ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our institutional trading platform and services.

By using our Services, you consent to the data practices described in this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Name, email address, company name, job title
  • Authentication Data: Passwords, API keys, security questions
  • Financial Information: Trading data, portfolio information, transaction history
  • Communication Data: Support tickets, emails, feedback

2.2 Information Collected Automatically

  • Usage Data: Platform features used, trading patterns, performance metrics
  • Technical Data: IP addresses, browser type, device information
  • Log Data: Access times, pages viewed, system performance
  • API Data: API calls, request/response data, latency metrics

3. How We Use Your Information

We use the collected information for the following purposes:

  • Provide and maintain our Services
  • Process transactions and execute trades
  • Manage your account and provide customer support
  • Monitor and analyze usage patterns and trends
  • Detect and prevent fraudulent or unauthorized activities
  • Comply with legal and regulatory requirements
  • Improve our Services and develop new features
  • Send administrative and marketing communications (with consent)

4. Information Sharing

We may share your information in the following circumstances:

4.1 Service Providers

We may share information with third-party service providers who perform services on our behalf, such as:

  • Cloud infrastructure providers
  • Payment processors
  • Analytics services
  • Customer support tools

4.2 Legal Requirements

We may disclose information if required by law or in response to valid requests by public authorities, including:

  • Court orders and subpoenas
  • Regulatory investigations
  • National security or law enforcement requirements

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

5. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

  • Encryption of data in transit and at rest
  • Regular security audits and penetration testing
  • Access controls and authentication mechanisms
  • Employee training on data protection
  • Incident response procedures

However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as necessary to:

  • Provide our Services to you
  • Comply with legal and regulatory obligations
  • Resolve disputes and enforce agreements
  • Maintain business records for analysis and auditing

Specific retention periods vary based on the type of data and applicable regulations. Financial records are typically retained for 7 years in accordance with regulatory requirements.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

Right Description
Access Request a copy of your personal information
Correction Request correction of inaccurate information
Deletion Request deletion of your information (subject to legal requirements)
Portability Receive your information in a structured, machine-readable format
Objection Object to certain processing of your information
Restriction Request restriction of processing in certain circumstances

To exercise these rights, please contact us at enterprise@cipher.work

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to:

  • Maintain session state and authentication
  • Remember user preferences and settings
  • Analyze platform usage and performance
  • Provide security features

Types of Cookies We Use

  • Essential Cookies: Required for platform functionality
  • Performance Cookies: Help us understand platform usage
  • Functionality Cookies: Remember your preferences
  • Analytics Cookies: Collect aggregated usage data

You can control cookies through your browser settings, but disabling certain cookies may affect platform functionality.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. We ensure appropriate safeguards are in place for such transfers, including:

  • Standard contractual clauses
  • Data processing agreements
  • Appropriate security measures

10. Children's Privacy

Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we learn that we have collected information from a child under 18, we will delete that information promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

  • Posting the new Privacy Policy on this page
  • Updating the "Last updated" date
  • Sending an email notification for material changes

Your continued use of our Services after changes constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

Cipher Privacy Team
Email: enterprise@cipher.work
Website: cipher.work

For data protection inquiries, please include "Privacy Request" in the subject line.